Tds providing fast easy trucking transportation software. Some gps manufacturers claim that their devices are ifta approved, but theres really no such thing as an ifta approved gps. How does gofleet and geotab help with ifta management. Rp and ifta are handled through the oklahoma corporation commission. For audit purposes, keep records for up to 4 years for ifta and 612 years for irr see next page for instructions.
How to add ifta trip sheets entries expressifta duration. Tds fueltax is a fast, easy to use ifta fueltax software program. Owner operators, independent drivers, and fleet owners. Make life easier with ifta software automated ifta reporting. Mar 06, 2017 some gps manufacturers claim that their devices are ifta approved, but theres really no such thing as an ifta approved gps. The international fuel tax agreement is an agreement between the 48 contiguous united states and 10 provinces of canada for the collection and distribution of fuel taxes. North americas best selling ifta fuel tax software. I write down all my miles and fuel purchases on paper and then file the papers in a separate. Trip sheet central online ifta fuel taxes, trip sheets. Ifta fuel tax report requirements blog truckingoffice. Were the creators of the popular service and thirty year veterans of the ifta and trucking permit service industry. Here the ifta is a little more specific with its fuel tax reporting requirements.
A good fuel tax reporting solution will turn one of truckings biggest headaches into a straightforward and simple process. Also, a single tax return fulfills your reporting requirements. Do your drivers trip sheets cover every mile for all distance traveled. Expressifta also provides irp reports, so you can easily track your mileage per jurisdiction. Give us a try, no credit card required and 30 days are on us. Keeptruckin automatically calculates distance traveled and fuel purchased by jurisdiction. After your application has been submitted, we will. For audit purposes, keep records for up to 4 years for ifta and 612 years for irp. We protect data collected through our site through a series of redundant safety measures, data encryption, and a ssl certificate.
Read this quick guide to learn how to set up an ifta report in mygeotab. Ifta reports are easier to generate because some of these trucking software applications take information from your trip sheets and automatically export it to the ifta reporting feature of the software freeing you to drive. Automate ifta fuel tax reporting and eliminate the administrative burden of collecting state mileage and fuel receipts. You can save them or email them easily as necessary to your. Oh, and dont forget about our rapid data entry features and that you can have the trip sheet automatically emailed anywhere you wish. Thats because theres a hitch when it comes to using a gps for your ifta returns. Iftairp individual trip report department of licensing. When you access the link below, you will be redirected to our new ifta online application. International fuel tax agreement ifta ohio department of. Only a working onscreen demo of how easy our calculator is to use. Irp and ifta record keeping requirements view the video 3. Online trip sheets and ifta software provided by susan trucking paper services.
Start by choosing which vehicle and driver you want to report a trip for. This ifta reporting software includes a trip sheet feature that you can use to manage your ifta report by adding all of the details from your trips at any time to. We provide an easy user interface with ifta forms for every jurisdiction. Tracking miles for ifta in the most basic terms, the international fuel tax agreement, or ifta, was created to simplify fuel use reporting between canada and the lower 48 states. These ivmrs may be supplemented by trip sheets, drivers logs, dispatch logs, or bills of lading. Ending odometer b total trip miles batotal miles enter fuel receipts here staple to back date state receipt. Ifta filing instructions for the ohio business gateway. The ifta report is due the last day of the month immediately following the close of the quarter being filed.
The international fuel tax agreement also known as ifta is a fuel tax collection and sharing agreement for the redistribution of fuel taxes paid by interstate commercial carriers. All miles empty and loaded are required to accurately. Comptroller of marylands motor fuel tax office ifta. Total trip miles highways used odometer reading trip begin date power unit vehicle identification number or unit number origin destination fuel information trip information record the odometer reading. Iftairp individual trip report use this form to report mileage and fuel information for each trip. In the most basic terms, the international fuel tax agreement, or ifta, was created to. Requires microsoft excel 2007 or higher to operate. Ifta fuel tax software excel spreadsheet for truckers. Your account can be up and running in as little as one day and is available 247 from any computer, tablet or phone with an internet connection. With ifueltax there is no need to print blank trip sheets. With fuel tax system you file your ifta reports and distance reports in a jiffy. Discussion in ask an owner operator started by bdog, jan 7, 2017. If you have any questions regarding our services, please visit the frequently asked questions section or contact us directly.
Promiles fuel tax promiles designed to save you money. Includes a smart, efficient designed main menu with simple to read screens. You must have your state mileage as written down by the driver, or from your onboard mileage tracking unit, or you can use a program like the state mileage calculator at this link to calculate those miles or kilometers to then enter the totals into this. The following forms are provided to use for your convenience. View and download all trip documents in one place from your trip document library. I am hoping to make things easier on myself this year when it comes time to report my mileage and fuel for ifta and irp. Ifta features trip log trip sheet ifta report fuel tax. Save money through reduced errors when filing reports, remove the need for handwritten driver trip sheets and logs, and gather more accurate data, while increasing productivity and saving money. Take the pain out of recording and submitting one of your companys largest expense, toughest. If the due date is a saturday, sunday or legal holiday, the next business day is considered the due date. Take the pain out of recording and submitting one of your companys largest expense, toughest compliance and most timeconsuming reporting with our fully integrated ifta fuel tax software that saves unprecedented time and company resources. For years driver have tracked mileage with pen and paper.
Download invoice details to save for your records or send to a client. Welcome to the new motor fuel tax ifta online registration application. This ifta reporting software includes a trip sheet feature that you can use to manage your ifta report by adding all of the details from your trips at any time to keep detailed records for ifta online. The license authorizes you to travel in all ifta member jurisdictions. View and download all trip documents library drivers. View and download all trip documents library drivers ifta. Mytruemiles fleet eliminates manual data entry and automatically generates ifta compliant trip records. Use this form to report mileage and fuel information for each trip. Some gps manufacturers claim that their devices are iftaapproved, but theres. Welcome to the new motor fuel tax ifta online registration application when you access the link below, you will be redirected to our new ifta online application.
Computer printouts that are merely recaps are not acceptable. No matter who obtains the ifta license, the driver of an iftalicensed vehicle must carry a copy of the license and the vehicle must display ifta decals. P640 data collection requirements date of trip starting and ending. To be used by a single driver or a team to calculate your ifta fuel taxes and to track your expenses and pay for one year. Among the most imposing tax challenge is the international fuel tax agreement ifta program that requires fleets to record and report all the distance accrued and fuel purchased in each member jurisdiction. Ifta allows carriers, including private carriers, to obtain one license and file quarterly tax returns with one base jurisdiction. Fortunately, there is now lots of different ifta software options available that make it much easier to stay in compliance with ifta fuel tax reporting requirements and we all know that noncompliance and inaccurate records can cost a pretty penny. Preparing your ifta tax return is made as simple as pushing a button, and will keep your information online and at your fingertips, or email them right to your office or tax preparer. As you likely already know, there are four parts to ifta fuel tax forms.
Ifta was created to simplify the process of paying fuel taxes. Ifta fuel tax reports are easy to generate with a gps trackit promiles solution, helping make state. Jun 07, 2016 in today article we are going to speak about free ifta tax reporting software and their importance. Be sure the information that you enter is complete and accurate. Ifta plus is committed to protecting your computer, your privacy, and your personal information. We also recommend that a copy of the lease agreement be kept in the vehicles cab. Start by choosing which vehicle and driver you want to. Print or share your load summaries to distribute to drivers or clients. Truck driver pay and expense accounting, and ifta tax. Sep 08, 2015 with trucklogics, the allinone trucking business management program, its easy to stay uptodate with your trip sheets, and even easier to prepare your quarterly, statespecific ifta returns. The responsible party should obtain the ifta license and file quarterly taxes. Upload receipts in bulk from the keeptruckin dashboard. Susan trucking paper services 9938 bolsa ave, ste 208. Free ifta tax reporting software that can help you speed up the process and make it easier and that will be 100% free for entire fleet.
It will display the final form for you to copy to yours, but it does not print or email it. Sample master trip sheet excel sample master trip sheet. Staple your fuel receipts to the back of the form after entering the information below. Because of this, it is vital to keep record of how many miles are traveled in each state. Ifta reporting is forefront, but our software also takes care of ny, nm, ky, and or special high way use taxes. Microsoft excel spreadsheets for calculating ifta fuel tax offline in addition to our webbased online calculators on the site, we also have them in spreadsheet format on this page. Routes of travel or latitudelongitude positions used in lieu thereof may be waived by base jurisdiction. The plan you select can be upgraded or downgraded at any time during your subscription. On that page, click the link to apply for a new license and decal.
There are more robust trucking software packages, including rigbooks, that will. With trucklogics, the allinone trucking business management program, its easy to stay uptodate with your trip sheets, and even easier to prepare your quarterly, statespecific ifta returns. You dont have to remember the ifta tax rate per state each quarter because regularly we update them for every jurisdiction. Our trip sheet software also features a userfriendly interface for desktops, laptops, tablets and mobile devices, making it easy for drivers or inhouse data entry employees. To illustrate why my fuel tax is a great ifta tax software for preparing your fuel tax return in accordance with international fuel tax. Ifta software for trucking business cloudbased trucker. If you have ms excel, you can use these spreadsheets offline no internet or account needed. Although the process was intended to be easier than previous reporting methods, it can be complex at times. However, ifta reports are easier to generate because some of these trucking software applications take information from your trip sheets and automatically export it to the ifta reporting feature of the software freeing you to drive. That said, i would expect all major brands to be approved, check the boxes in the stores to see if they have something on the packaging saying something like approved by ifta or ifta approved somewhere on them.
Ifta stands for the international fuel tax agreement, of which the lower 48 states and 10 canadian provinces are members. Create trips, trip sheets, and export the data to fuel tax all from within one program. They must be supported by ivmrs in order to be of value for audit. Easy bookkeeping software for usa truck drivers owner operators duration. Miler, that keep track of your miles state to state when you use it to create a route for you. Trip sheet central tsc is a webbased truckbusiness management program designed specifically for truck carrier operations.
For assistance or further information visit their site here. Keep completed reports for your records and do not submit this with your tax return or renewal. We use industry leading fuel tax reporting software. Ifta reporting software ifta online quarterly fuel tax. Apr 10, 2014 easy bookkeeping software for usa truck drivers owner operators duration.
Because they are branded to your company, integrate multiple entry modes such as auto mapping w pc miler, manual. There are 58 member jurisdictions of ifta, including 48 american states and 10 canadian provinces. Trip origin and destination location code is acceptable. Although these forms can be used asis, you can create your own forms as long as all the required record keeping information is being captured within those forms. Use our ifta online software to create detailed reports with your distance, fuel records, and miles traveled per jurisdiction. Eliminate reporting errors, gather more accurate data, and remove the need for handwritten trip sheets with our powerful ifta tax software. Or less applicable to truck companies be a bus that can carry at least 20 passengers.
To be qualified, a motor vehicle must travel in at least two ifta jurisdictions. We test our site on a regular basis to make sure that it is secure. Gps devices that track ifta mileage page 1 truckingtruth. Ifta applies to vehicles that travel between two or more jurisdictions states and that have a gross or registered weight exceeding 26,000 lbs or that have 3 or more axles. We do fuel tax, trip sheets, bookkeeping, accounting statements, and more for. Download, email, or mail a load rate confirmation for each load. These excel spreadsheets do not calculate your state mileage.
Simple and verifiable reporting promiles eliminates the need for tedious manual data entry and automatically generates iftacompliant trip records, saving your company time and effort. If you are looking for a program to handle your trip sheets, look no further, youve found the best. If youre unlucky enough to get audited, the auditors probably wont accept info from the ifta software that came with your gps. Whats the difference between hvut, form 2290, and ifta. The international fuel tax agreement ifta is an agreement between 10 canadian provinces and 48 american states concerning the taxing and reporting of motor fuels used by interjurisdictional carriers operating heavy commercial vehicles. Beginning and ending odometer or hubodometer reading of the trip. Calculates only the quarter indicated the one that is due at this time. By requiring commercial carriers to pay fuel taxes. Can anyone recommend a program or have a good spreadsheet.
Were the creators of the popular service tripsheetsonline. Additionally, it must weigh over 26,000 pounds, or have three or more axles on the power unit. Microsoft excel spreadsheets for calculating ifta fuel tax offline. Microsoft excel spreadsheets for calculating ifta fuel tax. This sounds pretty straight forward, until you realize the information needs to be filled out for every single trip fortunately, there is now lots of different ifta software options available that make it much easier to stay in compliance with ifta fuel tax reporting requirements. I know most of you every quarter you need to create and submit ifta reports ask your self is there any free ifta tax reporting software that can help me speed up the process and make it easier. An online application that is branded to your company, runs from your domain and makes trip sheets, ifta returns and reports a breeze.
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